AR / SERVICE CLERK ADMINISTRATIVE ASSISTANT:

This is a flexible part-time seven-hour daily position Tuesday to Thursday with the potential for more hours

• Duties:

• Reception and Telephone Coverage.

• Review admin emails

• Review service email/ Print New Work Orders / Update AyaNova Status

• Processing Work Orders once reviewed by Svc Manager and Invoice

• Assisting with travel arrangements per travel requests.

• Processing customer sales orders, pick slips, and invoicing using Sage 50 Quantum Accounting.

• Processing Purchase Order Requests

• Processing Material Transfer Requests

• Create Sales Quotes for parts sales

• Process Sales Quotes once Customer has accepted the quote

• Open Inside Sales Folders and Project Folders

• Assist in picking orders

• Assist in shipping with Purolator

• Filing Work Orders

• Assist the Office Manager as needed

  Desired Skills / Background:

• Strong English Language skills with the ability to converse with customers in a technical environment.

• Strong Microsoft Office Suite skills.

• An Understanding of Bookkeeping for Small Businesses.

• Experience with Sage 50 Quantum or Training or related accounting application.

• The ability to multi-task in a busy environment.

• Good organizational skills with the ability to work with changing priorities.

• Flexible, outgoing and friendly.

  Education / Experience:

• Certificate in a related program with an interest in administration / bookkeeping.

• Related experience is an advantage.

   
  Conditions of Hire:

• Sage 50 Quantum Accounting Certificate or Demonstrated Ability to Learn Sage 50 Quantum Accounting or Demonstrated Related experience.
   
  This position reports to the Office Manager / CFO

Interested applicants, please apply online.